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SOLUTIONS

Solutions

Automation and AI applied to daily operations in installation, maintenance and service. The applications below integrate with existing planning, inventory and accounting systems.

SECTION 01

Work preparation and planning

                    INSPECTION REPORTINSPECTION REPORT
                    
                    QUOTE

Quotes from inspection reports

Inspection data is converted into a complete quote including materials and labour lines. What used to take an evening is reduced to a fifteen-minute review.

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                    WORK ORDERSWORK ORDERS
                    
                    DAILY SCHEDULE

Work allocation and route planning

Work orders are assigned based on location, urgency and required certification. Daily schedules adjust automatically in case of absence or emergency callouts.

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                    EMAIL · FORM · PHONEINCOMING REPORT
                    
                    WORK ORDER

Fault reports with automatic triage

Fault reports from email, forms or phone are classified by urgency and converted into work orders. Outside office hours as well.

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SECTION 02

On-site execution

                    VOICE MEMOVOICE MEMO
                    
                    JOB SHEET

Voice-recorded job sheets

A spoken summary after completion becomes a structured job sheet with hours, materials and findings. Ready for approval before the van leaves the site.

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                    QUESTIONQUESTION
                    
                    ANSWER + SOURCE

Searchable technical knowledge base

Manuals, diagrams and maintenance instructions for hundreds of installations, searchable in plain language. Answers within seconds, with references to the source document.

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                    NAMEPLATE PHOTOPHOTO
                    
                    ARTICLE NUMBER

Component recognition from photos

A photo of a nameplate returns the article number, stock status and lead time. Removes catalogue searching and prevents incorrect orders.

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                    PAST VISITSPAST VISITS
                    
                    SUMMARY

Complete installation history

All previous visits and interventions per installation, summarised and available before departure. Prevents the same fault being diagnosed a third time.

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SECTION 03

Administration and management

                    FIELD REPORTFIELD REPORT
                    
                    CLIENT DOCUMENT

From field report to client-ready document

Field reports are converted into the standard company template, including table restructuring, image formatting and translation into the client’s language. Final review remains with the technical writer.

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                    JOB SHEETJOB SHEET
                    
                    INVOICE

From job sheet to invoice

Approved job sheets become invoices, with variation work on the correct line. Reduces the gap between execution and invoicing from weeks to days.

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                    SERVICE HISTORYSERVICE HISTORY
                    
                    PATTERNS

Recurring fault analysis

Service history is analysed for patterns per installation, brand or client. Provides substantiation for replacement advice and insight into where failure costs originate.

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CAPTAIN WORKFLOW

AI & automation for the technical service industry. Custom-built.

NAVIGATION

Home Solutions Logbook About us Contact

CONTACT

xaver@captainworkflow.com

+31 6 15 06 15 71

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